Staff Agencies Frequently Asked Questions (FAQs)
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The most common frequently asked questions (FAQs) asked by candidates and employers can be found on this page.
- Job Seekers FAQ
- Recruitment Agencies Services
- Temporary Staff Agency Services
- Current Contractors or Temp Employees FAQ
If your questions are not covered here or they are more specific, please do not hesitate to call Staffing on (02) 8015 7730. Our specialist recruitment team will be glad to provide you with the right answer!
What will Staffing do for me?
In simple terms, we work on behalf of thousands of employers throughout Australia to attract suitably qualified candidates for their temporary and permanent vacancies. Staffing will match your personality compatibility, career aspirations and attitude towards change and continual learning against our clients’ recruiting needs. If you are the best fit then you may be shortlisted and invited for either a preliminary interview with Staffing, an interview directly with the our employer client or both before an offer of employment is made to the successful candidate.
What happens after you have applied for a job through a recruitment agency?
Recruitment consultants typically manage multiple jobs at once. Candidates resumes are reviewed and short-listed, selected candidates are interviewed by the recruiter and those candidates whom the recruiter believes are suitable for the role will then have their resumes forwarded on to the clients. If the client chooses to interview the candidate this will then be arranged via the recruitment consultant. Often there is testing and assessments, plus sometimes multiple rounds of interviews, before reference checking is conducted by the recruitment agency prior to an offer of employment being presented to the successful candidate. This process can sometime occur quickly, however on average takes between 3 - 6 weeks to take place. It is not usually after a candidate has accepted a role, and in some cases actually starts working, that recruitment agencies will then notify other applicants that they were unsuccessful in their application. Often no notifications are made, with all applicants made aware at the outset of the process that only successful applicants will be contacted by the employment agency. Don’t despair as you can always call employment agencies to ask them about the status of your application and your resume is also usually kept on file in case another role that better suits your skills and background becomes available. You may also be added to a mailing list where you will receive notification about future roles that you can apply for.
Why should I work with a recruitment company?
Working with employment agencies is just one of many ways of maximizing your chances of securing a new role. Recruitment Companies often act as the ‘middle-man’ identifying and connecting you with the staffing needs of organisations. Around 20% - 50% of jobs are advertised by recruitment agencies so it is likely you will apply for a job advertised by recruitment companies on behalf of their clients. You should also register on multiple staff agency websites by uploading your resume as recruitment companies will usually search their own database for candidates before advertising roles, whether they be permanent, temp or contract positions.
What can I do to improve my resume?
At Staffing we offer you a Rapid Resume Builder as a FREE tool to generate a resume that you can then easily edit and update. Also once you have Registered For Work you will be setup with a FREE CareerController profile containing the education and credentials, skill set and career aspirations we have extracted from your resume. You can easily update this profile and also output your profile as a resume with hundred of modern designs. Be mindful that we can only search on information with is accurate and up to date so please ensure you regularly log into CareerController to update your profile, even if you are working, so that we can match with current and future vacancies.
What does a staff agency do?
Recruitment Agencies operate on behalf of their clients the recruiters. Staffing Agencies are external service providers who source candidates for employers to employ directly. Staff Agencies also frequently offer temporary or contract staffing services where they on-hire (or 'on-sell') candidates, whom the employment agency employs, to their clients.
As a candidate, do I have to pay for the services of a recruitment agency?
No the service is FREE! Almost all staffing agencies are paid by either organisations or on some occasions the government to help unemployed candidates find work. Recruitment Agencies such as Staffing benefit that you register for work with them, as it makes it much easier to source fantastic talent on behalf of their clients who pay them for their service. Registering with recruitment companies is FREE and even if you are offered a role it is the clients of the recruitment agency who pays a fee for their services.
What should I expect from a recruitment agency if I am short-listed for a role?
The recruitment starts with the submission of your resume. From there you can expect from a recruitment consultant if your skills and experience best match with a vacancy being recruited for. If you aren’t judged to be the most suitable candidate your resume will be retained in their candidate talent database to be matched with future employment opportunities. The Recruiter will then strive to meet you before presenting your application to their client. Through the client’s interview process you’ll be supported by the recruitment agency with meeting preparation, continued communication, constructive feedback and salary negotiation advice.
Why register with Staffing?
With Staffing you will be partnering with a xero specialist. We understand the employment market and specific staffing needs of our clients. When you register with Staffing you gain access to FREE CareerController tools to assist you manage your career. You will not only become a candidate for more than 4,000 jobs advertised on Staffing every year, but also be matched with and be able to apply for millions of jobs sourced via our affiliate network.
The easiest way to register with Staffing is to clicking Find Work. You can also apply for jobs that we list on our website. Make sure you have updated your resume before starting the register for work process.
We have a PSA or PSL in operation. How can I use Staffing?
Over the years we have worked with many companies where a Preferred Supplier List (PSL) or Preferred Supplier Agreement (PSA) is in place for hiring services which does not include Staffing. Typically Staffing is approached by organisations who are struggling to find suitable candidates through their normal recruiting partners. In this situation we always suggest that authority is first sort to work with Staffing. This may require us speaking to your commercial team so that agreement can be reached on commercial terms. We are happy to work with you to justify why Staffing should be engaged as your recruitment partner, whether it is on a one-off role or as an ongoing PSL or PSA hiring partner. Whatever the scenario, if you need the best candidates give Staffing a call on (02) 8015 7730 so we can discuss your enterprise's needs.
How much do staff agencies charge?
Other than executive search where an upfront retainer usually charged, recruitment agencies typically don’t charge any upfront fees unless they source a fantastic candidate who starts working for their clients. Recruitment Agencies typically charge for permanent recruitment a placement fee of between 10% and 31% of the annual salary package of the candidate. For temporary staffing services the margin varies significantly based on such factors as the volume of work, length of the role, candidate salary rate and whether there is a preferred supplier agreement (PSA) in place, and with an average per hour margin of $10 to $44 per hour after direct employment costs. When calculating temp or contract margins a temporary staff agency typically take into consideration such factors as:
- How many staff does the client require?
- What is the duration of assignment? (if not Permanent)
- What is the potential for repeat business?
- Will we be added to the Preferred Supplier List (PSL)? Will a Preferred Supplier Agreement (PSA) be put in place?
How does Staffing source the best xero candidates?
After more than 10 years, Staffing has earned an Australian wide reputation from candidates for supporting their careers and matching them with roles from some of the largest, and also smallest, employers. With between 200 and 600 new registrations on our Staffing.com.au website every week, Staffing has a talent database of more 136,000 candidates looking to maximise their career success. Candidates are given FREE access to CareerController where they can manage job applications, see roles that match their requirements and update their profile with the latest personality, skills and experience. We also have access to an affiliate network and jobs boards that provides us with access to millions of capable xero bookkeeper, xero accounts or xero candidates, whether your operation requires executive, employment agencies or staff agencies staffing services. Call us on (02) 8015 7730 to discuss your company's needs to discover why Staffing has a reputation for service excellence as one of the top 4 recruitment agencies in Australia.
What are the duties of a recruitment consultant?
Good communication skills are critical to a role as a recruitment consultant. Much of a recruitment consultant's work involves utilising advanced interpersonal skills to build rapport separately with recruiters and candidates, understand the needs and personality traits of both in order to determine whether there is a good match and then facilitate an interview process. Recruitment consultants assist companies to identify, select and recruit staff for their vacancies, and help individuals find and gain appropriate employment. Great marketing, sales and persuasion skills are critical to a job as a recruitment consultant. What does a recruitment consultant do? Recruitment consultants are also responsible for:
- interviewing and assessing prospective applicants and matching them with vacancies
- screening candidates and drawing up shortlists of candidates for clients to interview
- coordinating interviews
- creating and placing advertisements
- helping prepare applicants for interviews
- building relationships with clients
- negotiating employment contracts
The background and experience of recruitment consultants is varied with personal characteristics such as interpersonal skills, communication skills, confidence and initiative being the more common traits. For graduates, a degree in any discipline is acceptable for entry into the profession, although a qualification in a relevant subject such as human resources, marketing, psychology, business studies or management is beneficial. For specialist recruitment consultants, qualifications in IT, accountancy or engineering may be required. Key skills for recruitment consultants include:
- Verbal and written communication
- Good sales skills
- Drive & Determination
- Commercial awareness
- Advanced organisational skills
If you believe you have what it takes to be a fantastic recruitment consultant with Staffing visit our Career Contact Us Form and include a link to your LinkedIn profile. Join Staffing, one of the fastest growing employment agencies in Australia.
How is Staffing different to other recruitment agencies?
We are consistently ranked in the top 7 recruitment companies in Australia for our service excellence, expertise and experience. Feedback from regular surveys of our clients and candidates is that our consistant delivery of service excellence stems from our focus on:
- Apply smarter staffing solutions that optimise employer and jobseekers outcomes
- Exceed customer expectations and add value at every interaction
- Quality, service and value will not be compromised
- Services expectations will be communicated, mutually agreed and continuously surpassed
- Innovation - I will embrace continuous learning. I will strive to continuously think outside the square.
- Excellence - I will strive to surpass the expectations of my colleagues and customers.
- Respect - I will treat all people with dignity and respect.
- Passion - I will aim to impact my passion onto my colleagues and clients.li>
- Teamwork - I will aim to build team work through sharing knowledge, valuing the insights of others and building on others ideas.
- Commitment - I will continuously demonstrate my commitment to myself, the company and the wider community to be the best I can be.
Contact Staffing on (02) 8015 7730 to speak to a Consultant about your business' recruiting needs.
What happens when I contact a recruitment agency?
Normally you will be asked about your business, your company's needs and your contact details. Role specific questions will also be asked regarding the preferred start date of the role, salary range, skills and experience requirements, working hours, interview preferences and the location. Usually the placement fee will be confirmed or hourly rate quoted on the phone for you to make a decision. This will also be confirmed via email along with a copy of the recruitment agency terms of business (TOB) outlining the conditions of their services. There is no obligation to use their services at this stage, whereby the onus is on the recruitment company to source fantastic candidates that meet your recruitment needs in order for them to be paid. Based upon your agreement to proceed with hiring a candidate or hiring temp staff, you we will be allocate the Staffing Consultant who will become your point of contact thereafter. If you have multiple roles, a primary Staffing Consultant will be appointed by Staffing who will liaise with other specialist consultants within the staffing agency. Call Staffing today on (02) 8015 7730 to outline your company's needs and find out more about how our services can assist you.
Do you recruitment companies offer replacement guarantees if things don’t work out?
Absolutely! We do expect candidates we have sourced to be very well matched to the roles. Staffing does however guarantee to provide you with an alternative candidate for the same position if the original candidate departs or is dismissed within 3 months. In our experience 3 months provides plenty of time for a candidate to settle nicely into the role. In our experience it’s unusual for carefully recruited and well matched candidate to leave a position. Perhaps our clients’ high retention rate is because we spend so much time carefully matching candidate skills, achievements, personality, aspirations and experience to your needs in order to source you the perfect candidate.
What services do a recruitment agency offer?
Employment Agencies typically offer a large range of services to their clients, including:
- Executive Search or Headhunting – Executive search services involve the payment of a retainer and success-based placement fee for identifying and recruiting highly qualified candidates for senior-level and executive roles often from a particular industry.
- Permanent Recruitment – Staffing Agencies offer permanent recruitment services where they pre-screen candidates based on your particular skill, experience and background staffing requirements, who if successful in their interview, will be employed directly by the client. Fees for such service for Staffing are 10% of the agreed annual salary package which comes with a 3-month replacement guarantee.
- Fixed Term Recruitment – Staff Agencies offer fixed term recruitment services where we will pre-screen and supply suitable candidates who will become your employee for a fixed period of time. Staffing fees are based on 10% of the first year’s remuneration package which is applied pro-rata for the contract period up to a maximum of 12 months, with a minimum placement fee of $4,000 payable.
- Contract Staff – Employment Agencies provide contract recruitment services where they will supply pre-screened candidates who are registered as independent contractors and usually engaged on a day rate. Recruitment Company fees are based upon a percentage of the day rate that varies according to the period of the contract and agreed day rate.
- Temp Staff – Companies with temp staff needs enter into an agreement with a temp staffing and recruitment agency to fill jobs with appropriately talented staff. A temping agency, also known as a temp staffing and recruitment agency or temp staff agency, finds and retains competent worker to send out on short or long-term assignments.
- Preferred Supplier Agreement (PSA) Recruitment Services – Employment Services are provided to a enterprise on a pre-agreed fee schedule based on a the employment agency receiving a large volume of work on an exclusive or semi-exclusive basis.
How long does it take to hire a temp?
Typically for temp roles the notice period from hirers to a temporary staff agency would typically 3 to 8 days. For some roles such as reception, nursing, laborers and teachers where a staff member is sick, organisations will often call a temp staff agency on the day that they require someone. For contract and more senior role typically companies would provide 14 to 30 days' notice in order to secure sufficiently experienced and talented staff.
Can temp work benefit my career?
Every temp assignment adds to your skills and demonstrates your ability to quickly adapt to new and varying working conditions and even industries. Ensure you regularly update your resume and online CareerController profile, including denoting that it was a ‘Contract’ role and listing your skills and achievements. If you excel as a temp you will also often find yourself being offered permanent roles by our clients. Often Staffing Consultant also find themselves as Referees to other employers and even agencies.
What is temp to perm?
‘Temp-to-perm’ is an industry terms for recruitment assignments that start as temporary, but could lead to being permanently employment by our client. We often offer this type of role. A company will us to find a candidate to fill a role temporarily, with an eye to possibly making them permanent if they are suitable. Often your salary expectations would be communicated to the client by your Staffing Consultant at the outset of the assignment. There is never any guarantee that that a recruitment role will go temp-to-perm and as a temp you are not obliged to accept a direct employment offer if one is made.
How much money does a temp staffing and recruitment agency take?
The margin varies according to the temp pay rate and also the length and type of assignment. Often the client is aware of the margin and understands the premium they are paying for the temp staffing service. For example, if a temp worker may be paid $30 per hour, the client for which they are working may actually be paying $40 per hour to the temp staffing and recruitment agency for their temp staff services. Of the $10 differece, around 30% to 50% is likely to be attributed to direct employment costs (e.g. superannuation, payroll taxes and Workcover insurance) leaving around $5 per hour margin for the temp staff agency.
Why do companies hire temporary employees?
Temp Staff Agency can quickly provide your organisation with enthusiastic staff. Some common reasons organisations hire temps are: employee annual leave or sickness, maternity or disability leave, staff sudden departure, unexpected or temporary demands, special projects, seasonal or peak periods or general employee shortages.
How long does a temporary job last?
Short-term temp positions might last 1 day or up to 3 weeks. When the role continues longer than about 5 weeks, a temp staffing and recruitment agency would typically consider the role long term with an increased chance that it may lead to the candidate being offered a permanent role with the client (temp-to-perm).
Do recruitment employees get paid holidays?
No. You are casually employed by Staffing and receive a loading on your salary. You are not entitled to annual leave, sick leave or payment for public holidays.
How do temping agencies make their money?
Temp Staff Agency make their money in different ways. They take a percentage of the recruitment or contact salary. They also charge a placement fee to their clients of between 15% and 21% of the annual salary for any roles that go from temp-to-perm.
How much will I get paid?
The hourly rate is based on an agreed charge out rate with our client. Staffing will pay your salary, Superannuation, State Payroll Tax and Workcover and then make a small margin. This is agreed with your Staffing Consultant in advance of you accepting an assignment – including you having the right to specific your hourly salary and annual salary expectations (should there be an opportunity to switch to working directly for our client) - and generally doesn’t change unless the nature of the role changes or the assignment stretches over 9-months. If you believe the role you agreed to had changed please let us know. Your Staffing Consultant will be happy to look at rate increases if they are justified and we can secure agreement from our client. Remember your hourly rate is highly confidential (a condition of your employment) - as such you should only discuss it with your Staffing Consultant.
How is my super contribution paid?
You can nominate any approved super fund when you setup your Staffing Payroll Profile. We will make superannuation contributions to your nominated super fund every 3-months. If you have not nominated a super fund you will be setup with a super account with our default super fund SunSuper who you can call directly on 13 11 84. You will receive information from SunSuper once your accounts is setup following their receipt of a super contribution from Staffing on your behalf.
Will I be interviewed for a temp or contact role?
The type and number of interviews varies for different assignments. You will always be interviewed by a Staffing Recruitment Consultant, who may undertake a preliminary screening prior to a more in-depth interview regarding your motivation, personality, achievements, aspirations and general suitability for a specific role. Clients may elect to start you immediately on our advice (particularly for urgent short-term assignments) or undertake a phone interview. For medium to longer term assignments, you would normally attend 1 or 2 rounds of onsite face-to-face interviews with our clients, followed by reference checks.
What happens if I am offered a role as a temp?
You will have already been interviewed by Staffing and also usually our client so you should already be aware of the hourly salary, location of the role and other details. In some cases where a role needs to be filled at short notice, a Staffing Recruitment Consultant will provide this information over the phone and then follow-up with an email. Please confirm your acceptance of the role via email. If you have not worked for Staffing you will receive a separate email inviting you to setup your bank, super, tax and personal details in our time-sheet payroll portal. Please ensure you do carefully do this, as you will thereafter be completing a weekly online time-sheet and paid on a fortnightly basis on every second Friday.
How do I manage my time-sheet as a temp or contractor?
You can update and ‘Save’ time-sheet every day, however only after you have finished working for a week (with Sunday being the last day) should you ‘Submit’ your time-sheet. Your time-sheet will then be sent automatically via email to your ‘Approver’ (usually your boss) to review and either ‘Approve’ or ‘Reject.’ Assuming the time-sheet is approved you will then be paid by Staffing on a fortnightly basis every second Friday. If the time-sheet is ‘Rejected’ you will be provided with a reason and have the opportunity to resubmit it. If you accidentally submit the time-sheet then please call Staffing on (02) 8015 7730 and we can reset the time-sheet for you.
How long do temp assignments normally last?
You will normally be told by your Staffing Recruitment Consultant advance of accepting the assignment how long the assignment is expected to last. We sometimes have 1-day assignments (e.g. assist with reception due to illness), 7 – 12 days (e.g. replace someone annual leave or during busy times), 3 – 6 week assignments (e.g. backup whilst our client employs someone, extended annual leave coverage, special projects) through to 2 – 14 month roles such as maternity leave contracts. Often the exact length of an assignment is not known by our clients and they will advise you whilst you are undertaking an assignment. We will ALWAYS try and provide you with as much notice as possible of when an assignment will end, ideally providing you with a new role or contract immediately thereafter. There are no guarantees however of the length of an assignment with our clients having the right to end the assignment at any stage (as long as they advise us the day prior or pay a minimum of 4-hours on a particular day) based on their own changing needs and your performance. It is not unusual for us to put a great temp or contactor into a 3-week role and 6-months later a full-time is being offered!
What happens on Day 1 of a temp assignment?
You should plan your route ensure you arrive at least 15 min early. Be well researched about the company (including reviewing their website), well briefed by your Staffing Recruitment Consultant and ensure you are calm and confident when arrive on Day 1. For most temp or contract roles you have already been selected because you already have the motivation, aspirations, skills and experience to undertake the role. You are therefore expected to get up and running very quickly, demonstrating straight away that you are motivated, hard-working, proactive and conscience. Our clients do not want someone who needs to be ‘task-managed’ or who is asking obvious questions about tasks that have already been explained. Our client needs to feel like they couldn’t survive without you after a few hours. This not only ensures your temp role will continue, but also maximizes your chances of securing additional work from Staffing or even the chance of being offered a full-time role, if you interested, working directly for our client.
Can I be setup as a contractor?
Yes. Let us know if you would be setup as a contractor. Your Staffing Consultant will ask you some more questions and also adjust your hourly rate upwards as you will be responsible for paying your own superannuation. You will otherwise be setup as a PAYG casual employee on an hourly rate.
Will I get training as a temp?
You have normally been selected as you already possess the motivation, aspirations, experience and personality required to undertake the role. Our clients typically expect you to get up and running very quickly, particularly for short-term assignments or roles that don’t require much job specific systems or procured training. Even if you are a xero expert, we understand that every organization has its own systems and processes. If there is no formal training program available, ask if there is a manual you can read, whether you can ‘shadow’ someone already undertaking the role or who is the best person to ask questions of. Not only do you want to feel comfortable and confident in your role as quickly as possible, but it is in your best interests to make yourself indispensable to your supervisor and our client as fast as you can!
Do I have to wear a suit every time?
If in doubt, yes! Your Staffing Consultant should tell you what the working environment is like. It is better to be more formally dressed, until you are better informed and can see the general level of presentation of your colleagues.
What if I miss the timesheet deadline?
You should have submitted your time-sheet by 5pm on the Sunday each week you have worked. If you have missed your timesheet deadline please call your “&AE7&” Consultant immediately! Remember no approved timesheet no pay!
What happens if I have a payroll question?
Firstly you can update and self-manage your own payroll profile. If you need to update your tax status, bank account details or super fund then please login into your Staffing Payroll Profile. If you have any concerns about your time-sheet approval please contact your Staffing Consultant on (02) 8015 7730. For issues with payment summaries, pay slips or the support of incorrect pay information please call Staffing and ask to be transferred to the Finance & Payroll Office. You can also submit any queries or concerns in the Payroll Contact Us Form and we will respond as quickly as possible. If you have any concerns or questions about your superannuation please contact your preferred fund directly. If you do not have a fund then please visit SunSuper or call 13 11 84.
What if I am sick?
Call, email or SMS your Staffing Consultant by 8am so that they can inform the client and if necessary, find a replacement. If you have been working long-term in a Temp or Contract role is also advisable to let your supervisor know directly via email, SMS or a call. Remember sick leave is not paid.
Do temps get holiday pay?
No. You are casually employed by Staffing and are not therefore entitled to holiday pay, sick leave or to be paid for public holidays.
Can I look for permanent work while I am temping?
Absolutely. Make sure your Staffing Consultant understands your needs, as we may be able to place you into a permanent position or even negotiate a temp-to-perm opportunity with the temp role you are currently working in.
Can I use my mobile phone?
Of course, but not on the client's time! Make sure you get a voice mail facility set up, then you can turn the phone off. Listen to your messages during breaks! Receiving or making personal calls should be kept to emergencies only (e.g. call regarding sick children at school or childcare), having ideally notified your supervisor in advance and left your phone on silence or Do Not Disturb.
What if I don't like the temp assignment?
Call your Staffing Consultant on (02) 8015 7730 to discuss your concerns. Whether it be your supervisor, colleagues, the work or location, they are in the best position to sort any problems - no matter how trivial it may seem! On some occasions this may be a confidential conversation you are after. In some cases it is simply easier for your Staffing Consultant to raise a matter or concern on your behalf directly your supervisor (our client).
Can I get time off?
Unless arranged in advance with your Staffing Consultant of you accepting a temp assignment, we would not expect you to need time off in short-term assignments (i.e. less than 4 weeks). If you are attending interviews for permanent jobs, they should be made outside of normal business hours where possible. Otherwise, always check with your Staffing Consultant first (not the client) no matter how little time off is needed so that we can liaise with our client.